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Managing Property in CivicRMS

This guide will walk you through the necessary steps in CivicRMS to add property details and address common errors efficiently. It's important to note that some errors displayed in this instructional guide may or may not be present on your reports.

Managing Property in CivicRMS

This guide will walk you through the necessary steps in CivicRMS to add property details and address common errors efficiently. It's important to note that some errors displayed in this instructional guide may or may not be present on your reports.

1. Introduction

Follow the steps in these instructions to streamline the process and improve accuracy in managing property crimes.

Introduction

2. Open an Incident Report

Using the report shown (INCIDENT # IN-25-070095), we will navigate to the offense tab to select a property offense.

Open an Incident Report

3. Offense Section

The Offense section is where the appropriate NIBRS offense is selected and offenders and victims are added. Select the Offense Code tab to access a drop down of NIBRS offenses.
Offense Section

4. Chose the appropriate Offense Code

In this example, we will select "Larceny/Theft Offenses - Theft From Building (23D)."

Chose the appropriate Offense Code

5. Add Offender and Victim

After selecting the proper NIBRS offense, add the offender and victim
Add Offender and Victim

6. Click "Save"

Once the appropriate offense, offender and victim are selected, click save.
Click 'Save'

7. Click "Validate"

We now have the framework for a property crime investigation. By selecting Validate, we can check for NIBRS errors and omissions.
Click 'Validate'

8. Errors

The validation tool shows us several errors or omissions in the report.
Errors

9. Errors

Review these common property errors. All property crimes must have a property element
Errors

10. Property Element

To correct this common error we must add property to the report.
Property Element

11. Click "Article"

From the property dropdown, select the appropriate type of property. In this case we are adding an article.
Click 'Article'

12. Property

This opens our property window and we can begin adding details about our property. First, select article type.
Property

13. Click "Radios/TVs/VCRs - includes radios, televisions, videotape recorders, stereo equipment, compact disc players, etc. (26)"

Selecting article type will open a drop down of all accepted NIBRS property types. Select the appropriate property, in this case a TV.
Click 'Radios/TVs/VCRs - includes radios, televisions, videotape recorders, stereo equipment, compact disc players, etc. (26)'

14. Details

Next add details about the property, like make, model, andserial number.
Details

15. Click "save"

After adding the property details, select save
Click 'save'

16. Re-Validate

Once property is added, re-validate the report.
Re-Validate

17. Loss Types

We now have a series of Loss Type errors. These are some of the most common errors when adding property to a report. Property must show some type of loss which is reflected in these validation errors.
Loss Types

18. Add loss type

We will add the appropriate loss type. In this case we add stolen.
Add loss type

19. Add additional information

Continue by clicking on the provided link.Add additional required information, such as the related offense, property value, date and location stolen
Add additional information

20. Save and Re-Validate

After adding all additional information, save and re-validate. As you can see here, adding stolen as a loss type and the other required information has resulted in no errors.
Save and Re-Validate

21. Property Type

Reminder, all property crimes must have a property element.
Property Type

22. Property Loss Types

All property crimes must also include a NIBRS property loss type. More detailed descriptions and instructions concerning property crimes can be found in the FBI NIBRS Manual.
Property Loss Types
Thank you for watching this video on Property Crimes, adding property, and common NIBRS errors. For further questions or issues, please contact CivicEye Client Support at 877-778-5277 or email us at support@civiceye.com. Also, please review our CivicEye Knowledge Base, linked to the dashboard of your CivicEye site.