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title: Managing Property in CivicRMS
description: managing property in CivicRMS
---

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July 7, 2025

# Managing Property in CivicRMS

## This guide will walk you through the necessary steps in CivicRMS to add property details and address common errors efficiently. It's important to note that some errors displayed in this instructional guide may or may not be present on your reports.

## Managing Property in CivicRMS

<iframe style="width:100%;height:100%;position:absolute;left:0px;top:0px;border-radius: 10px" src="https://embed.app.guidde.com/playbooks/b9cLduCfDVHPHhkvSH8nVu" title="Managing Property in CivicRMS" frameborder="0" referrerpolicy="unsafe-url" allowfullscreen="true" allow="clipboard-write" sandbox="allow-popups allow-popups-to-escape-sandbox allow-scripts allow-forms allow-same-origin allow-presentation"></iframe>

This guide will walk you through the necessary steps in CivicRMS to add property details and address common errors efficiently. It's important to note that some errors displayed in this instructional guide may or may not be present on your reports.

### 1. Introduction

Follow the steps in these instructions to streamline the process and improve accuracy in managing property crimes.

![Introduction](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F7QH38rzN4D99evgJwS1mUe_doc.png?alt=media&token=0ddd1572-f94c-4dc4-aa7e-71154a9db327)

### 2. Open an Incident Report

Using the report shown (INCIDENT # IN-25-070095), we will navigate to the offense tab to select a property offense.

![Open an Incident Report](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F3ejf3c7oMYmcPS5BpKxuL5_doc.png?alt=media&token=b1b49b89-f602-4dfb-a8dc-25584d51caaa)

### 3. Offense Section

 The Offense section is where the appropriate NIBRS offense is selected and offenders and victims are added. Select the Offense Code tab to access a drop down of NIBRS offenses. 

![Offense Section](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F698oREDGLSXbrBtAkXptb2_doc.png?alt=media&token=75dc613e-fed1-4132-80cc-ad424408e6f2)

### 4. Chose the appropriate Offense Code

In this example, we will select "Larceny/Theft Offenses - Theft From Building (23D)."

![Chose the appropriate Offense Code](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FnCFXbJRq2LJmvtbkBKoQkD_doc.png?alt=media&token=286a00f0-a9d8-4026-9c37-5f2cdfd9d6eb)

### 5. Add Offender and Victim

 After selecting the proper NIBRS offense, add the offender and victim 

![Add Offender and Victim](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F4uPUyP5DB2GuLDEFyHTPcz_doc.png?alt=media&token=f94fd810-9b53-4fe5-a1ca-645ea00f15ee)

### 6. Click "Save"

 Once the appropriate offense, offender and victim are selected, click save. 

![Click 'Save'](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FsqD4CpHvMFSZQ62wW8rhfH_doc.png?alt=media&token=7155f6a6-54c7-4649-af91-2f353b5c4c04)

### 7. Click "Validate"

 We now have the framework for a property crime investigation. By selecting Validate, we can check for NIBRS errors and omissions. 

![Click 'Validate'](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FdasbTWftrgrqJcLskU78e5_doc.png?alt=media&token=8fb3deb4-eb58-4356-8afe-5b11b07e7d49)

### 8. Errors

 The validation tool shows us several errors or omissions in the report. 

![Errors](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FjDiUStPgE4fwWfwPuGjqrV_doc.png?alt=media&token=bcb60955-35d6-4b0f-a3e1-8659bf00ba53)

### 9. Errors

 Review these common property errors. All property crimes must have a property element 

![Errors](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FmEHc8NqrUYmTFkQ58zd3mC_doc.png?alt=media&token=58c898d2-702b-4b8a-883c-a325b78a9182)

### 10. Property Element

 To correct this common error we must add property to the report. 

![Property Element](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F4oe47nfAorWqRAGE9EirAR_doc.png?alt=media&token=27ac078b-e31d-4f88-8760-0c17c5c61e9c)

### 11. Click "Article"

 From the property dropdown, select the appropriate type of property. In this case we are adding an article. 

![Click 'Article'](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F5z6jwEPWjwBrPEBY1NUVci_doc.png?alt=media&token=77aadb13-ef7c-4b16-baf7-6749fbd2f7b9)

### 12. Property

 This opens our property window and we can begin adding details about our property. First, select article type. 

![Property](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FeELy6syVfRdT59y3QfGNjb_doc.png?alt=media&token=1b47e91d-fcad-4d1c-8eb5-08973cf14691)

### 13. Click "Radios/TVs/VCRs - includes radios, televisions, videotape recorders, stereo equipment, compact disc players, etc. (26)"

 Selecting article type will open a drop down of all accepted NIBRS property types. Select the appropriate property, in this case a TV. 

![Click 'Radios/TVs/VCRs - includes radios, televisions, videotape recorders, stereo equipment, compact disc players, etc. (26)'](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F7aheHiHsceN8KC55oYjJXp_doc.png?alt=media&token=6d82afd5-d83a-49c3-b8cb-4f65bfc9b394)

### 14. Details

 Next add details about the property, like make, model, andserial number. 

![Details](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FnfMP6iy3tWKCZUGRns2KrB_doc.png?alt=media&token=c3f6079b-f9fa-4a30-9b6d-86c07f30d12d)

### 15. Click "save"

 After adding the property details, select save 

![Click 'save'](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F8A8P9mD4KXwtBe7VKfL9Vu_doc.png?alt=media&token=ad8421d5-0026-42fc-ac21-2d3b3a2e6f8c)

### 16. Re-Validate

 Once property is added, re-validate the report. 

![Re-Validate](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2Fxx8o3BYYe4zxgtBRFUqFCV_doc.png?alt=media&token=2b03ca07-f143-4c09-9037-3a6038df753f)

### 17. Loss Types

 We now have a series of Loss Type errors. These are some of the most common errors when adding property to a report. Property must show some type of loss which is reflected in these validation errors. 

![Loss Types](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FsjC9JgRBE4ghYjyevTv96n_doc.png?alt=media&token=04dbeb20-68f4-4e4a-ba29-7faaee72010a)

### 18. Add loss type

 We will add the appropriate loss type. In this case we add stolen. 

![Add loss type](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FgstvZvAX3NTYk5j3bJHgd4_doc.png?alt=media&token=5c7edeb5-c050-4943-bf93-a2474d4ae85c)

### 19. Add additional information

 Continue by clicking on the provided link.Add additional required information, such as the related offense, property value, date and location stolen 

![Add additional information](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FkwLwpPi5DjWer9dqiMUZDE_doc.png?alt=media&token=db9067f8-90d9-408b-99af-3fef3f1eb0a9)

### 20. Save and Re-Validate

 After adding all additional information, save and re-validate. As you can see here, adding stolen as a loss type and the other required information has resulted in no errors. 

![Save and Re-Validate](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FvVzsug41fpiB9iDnxPNFz5_doc.png?alt=media&token=fc494992-4c29-4e7f-86f3-7fe948920831)

### 21. Property Type

 Reminder, all property crimes must have a property element. 

![Property Type](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2F5e2MzhytzQn3hNZUWv9K6k_doc.png?alt=media&token=ac3f6d8d-230c-45d4-991f-103648098fb5)

### 22. Property Loss Types

 All property crimes must also include a NIBRS property loss type. More detailed descriptions and instructions concerning property crimes can be found in the FBI NIBRS Manual. 

![Property Loss Types](https://static.guidde.com/v0/qg%2FYUcoM9XOaJeRf6bAnmqnhYKRuGi1%2Fb9cLduCfDVHPHhkvSH8nVu%2FuKLk8YRd4Z8diqLVekrtWa_doc.png?alt=media&token=c10aa6b6-8d81-4659-8dd9-9124285dda5d)

 Thank you for watching this video on Property Crimes, adding property, and common NIBRS errors. For further questions or issues, please contact CivicEye Client Support at 877-778-5277 or email us at support@civiceye.com. Also, please review our CivicEye Knowledge Base, linked to the dashboard of your CivicEye site.

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